How Your Small Business Can Benefit from Faxing Services

Faxing seems like an outdated tool of a bygone era. However, that’s only if you think of faxing during the 80s and early 90s. Today, faxing is still a supremely useful tool for businesses, believe it or not. Online faxing for small businesses is in fact a great way to guarantee fast transactions and secure communication.

Modern faxing is done over the cloud and it can transform your day to day workflow. It’s great for businesses of all sizes and can fit industries from engineering to finance. Cloud fax services don’t just save a ton of money, but they can also improve your efficiency. So, here are some great benefits of online faxing for businesses.

Save Money

The first and most objective benefit of online faxing is that it’s great way to save money. The outlay for manual fax machines can seem very low. However, the costs don’t end there. Like copiers and printers, there can be several problems that may arise over a period of time. Repairs for faults, problems here and there, refilling ink and printing cartridges, etc. can pile up.

The software updates and fax lines and maintenance fees can add up over time. These costs can actually eat into the profits of a company. Finally, when the machine breaks down, you will also need to replace it. The best course of action then, is to switch to an online faxing service. Not only will you not have to pay for the maintenance and updates, but you’ll get all the benefits without inheriting the costs associated to the original system. 

All you’ll have to do is pay a monthly subscription that includes support which will make a cost effective package. Faxes are sent, received, and stored on the cloud as well. Thus, no physical space will be required to store anything.

Better Security

Paper based faxes are not very secure. Due to the risks of human error and physical thefts, as well as hackers, there is a huge problem with paper based fax. Paper pages can wind up misplaced as well. They pose a higher risk of a security breach then. You can’t really encrypt a paper page can you?

These risks can be mitigated by protecting information. Encryption can be taken care of on the cloud. Particularly the kind of data that is critical for an organization’s survival. This is great for healthcare organizations, since their data is not just financially important, but personal and private. You will need assurances and commitments to HIPAA of course, but that’s all the better.

Streamline Your Workflow 

With so many people working from home today, and perhaps more so in the future, online fax services are more pertinent than ever. You don’t really need to lug a fax machine anywhere with online fax services. You’ll just need to have access to the cloud to send a fax. Both the convenience and the security will match up to give you great efficiency as well. It won’t hamper you in your plans or inconvenience you.

Online fax services are a great investment for any company. For the best online fax services, contact PhoneOne.